P.01Executive
AI Executive Assistant System
Problem
The executive receives 100+ emails a day and loses hours identifying priorities, preparing meetings and chasing follow-ups.
AI Tools Used
ChatGPT · Microsoft 365 Copilot · Outlook · Trello
What I Did
- — Built an AI Executive Assistant Prompt Library covering email management, meeting agendas, meeting minutes, research, reports, travel planning, calendar prioritisation, HR communication, job descriptions, social media and project updates
- — Created a prompt to classify inbound mail as Urgent / Important / Information / Delegation
- — Used AI to summarise long email threads and generate suggested responses
- — Extracted action items and deadlines into a follow-up tracker
- — Chained it into an AI Executive Office System: email → summary → priority → action item → tracker → reminder
Workflow
Email→AI summary→Priority→Action item→Task tracker→Follow-up reminder
Result
Demonstrated how AI can reduce manual email processing and make executive follow-up consistent and traceable.
Evidence
- — Before/after inbox screenshots
- — Full prompt library (11 categories)
- — Sample AI summary + suggested reply
- — Workflow diagram
- — Final report
P.02HR
AI HR / Recruitment Workflow
Problem
Hiring is slow and inconsistent: screening is repetitive, scoring differs by interviewer, and candidates wait too long for updates.
AI Tools Used
ChatGPT · Microsoft Copilot · Google Sheets · Forms
What I Did
- — Generated structured job descriptions from a role brief and salary band
- — Extracted CV information (skills, tenure, qualifications) into a comparable format
- — Built a weighted skills matrix to shortlist objectively
- — Generated role-specific interview questions and a standard interview scorecard
- — Drafted candidate communication templates for every stage, including rejections
Workflow
Job description→Application→CV extraction→Skills matrix→Interview questions→Scorecard→Candidate comms
Result
Showed a documented, bias-aware hiring pipeline that shortens time-to-shortlist and keeps every candidate informed.
Evidence
- — Sample AI-generated job description
- — CV extraction prompt + output
- — Skills matrix spreadsheet
- — Interview question bank & scorecard
- — Workflow diagram
P.03Operations
AI Operations Dashboard
Problem
Leadership has no single live view of tasks, owners, deadlines, KPIs and risks — status is rebuilt manually every week.
AI Tools Used
Microsoft Power Automate · Excel / Google Sheets · Forms · Outlook
What I Did
- — Designed one board holding tasks, deadlines, responsible person, status, KPIs, risks and weekly progress
- — Applied basic automation thinking: Trigger → Action → Output
- — Wired: new form submission → information captured → spreadsheet updated → email sent → task created
- — Added a RAG risk column and an automated weekly progress roll-up
- — Used AI to draft the narrative weekly status summary from raw data
Workflow
Form submission→Info captured→Sheet updated→Email sent→Task created
Result
Real-time operational visibility with weekly reporting that assembles itself instead of being rebuilt by hand.
Evidence
- — Dashboard screenshots
- — Trigger → Action → Output map
- — Automation flow export
- — Sample weekly progress report
- — KPI definition sheet
P.04Scrum
AI Scrum / Jira Management System
Problem
Distributed teams struggle to configure Jira for clear sprint flow and to keep ceremonies consistent across sprints.
AI Tools Used
Jira · Confluence · Slack · ChatGPT
What I Did
- — Set up the project: board, workflow states, issue types, epics and a Definition of Done
- — Wrote AI-assisted user stories and acceptance criteria from stakeholder notes
- — Ran the full cadence: backlog refinement, sprint planning, daily standup, review, retrospective
- — Audited boards daily to surface blockers and escalate technical dependencies early
- — Turned retrospective feedback into tracked follow-up actions with owners
Workflow
Backlog→Refinement→Sprint planning→Standup→Review→Retrospective
Result
A repeatable Scrum setup a team can adopt in a day — proven across 12 two-week sprints with 8 engineers on Cardano blockchain releases.
Evidence
- — Jira board configuration screenshots
- — Sample sprint backlog & burndown
- — Standup and retro templates
- — Definition of Done
- — Sprint report
P.05Social
30-Day AI Social Media Campaign
Problem
A fictional wellness studio needed a full month of on-brand, measurable content without a marketing team.
AI Tools Used
ChatGPT · Canva Magic Studio · DALL·E · Meta & LinkedIn analytics
What I Did
- — Defined the target audience and brand positioning statement
- — Set three content pillars: educate, showcase, community
- — Built a 30-day content calendar across four channels
- — Wrote 10 captions, 5 short-form video scripts and designed 5 graphics
- — Defined KPIs (reach, engagement rate, saves, leads) and produced a monthly report template
Workflow
Audience→Positioning→Pillars→30-day calendar→Content→KPIs→Monthly report
Result
A launch-ready 30-day campaign with measurable KPIs and a reporting loop that feeds the next month's plan.
Evidence
- — Audience & positioning brief
- — 30-day calendar
- — 10 captions + 5 video scripts
- — 5 campaign graphics
- — KPI dashboard & monthly report
P.06Automation
AI Business Automation Workflow
Problem
Employee and client onboarding is manual, slow and error-prone — steps get dropped and day one starts badly.
AI Tools Used
Microsoft Power Automate · Microsoft Forms · SharePoint · Outlook · Teams
What I Did
- — Built an onboarding flow in Power Automate triggered by a new employee/client form
- — Captured information into a central record and generated a welcome email
- — Auto-created the person's document folder with the right permissions
- — Assigned onboarding tasks to HR, IT and the line manager
- — Scheduled the kick-off calendar meeting and generated a tailored onboarding checklist
Workflow
New form→Info captured→Welcome email→Folder created→Tasks assigned→Meeting scheduled→Checklist generated
Result
Hands-off onboarding from form submission to day one, with nothing dependent on someone remembering a step.
Evidence
- — Power Automate flow diagram
- — Form and captured record
- — Welcome email template
- — Generated onboarding checklist
- — Run history screenshots
